Redact sensitive text in a PDF (video walkthrough)

What this video is showing (in plain English)

The video demonstrates how to black out (redact) specific text inside a PDF in DocKosha, and then save a new redacted copy so the original file stays unchanged.

Step-by-step (follow this exactly)

Step 1 — Open the PDF you want to redact

• Go to Data Rooms (left sidebar).
• Open the folder/data room where your file lives (in the video it’s Investors Docs).
• Click the PDF to open the document viewer.

Step 2 — Start redaction mode

• On the right side, in Document details, click Redact Document.
• This takes you to a dedicated screen called Document Redaction.

Think of this as “edit mode” for redactions. Nothing is final yet.

Step 3 — Select the text you want to hide

• Scroll (or zoom) until you see the text you want to remove.
• Click and drag to highlight the word(s) or phrase(s).

Step 4 — Turn the selection into a redaction

• After you highlight text, a small floating action appears near the selection.
• Click Redact.
• You’ll now see:
  • The selected text highlighted in the PDF (marked for redaction)
  • A new entry added to the Redactions list on the right (example: “#1 · Page 1 · ‘questionnaires’”)

Step 5 — Repeat for every sensitive part

• Highlight another word/phrase (example from the video: “Secure Sharing” in the title).
• Click Redact again.
• The right-side list grows with each redaction you add.

Step 6 — Review or undo before finalizing

In the Redactions panel (right side):

• Click Remove next to any item to undo just that redaction.
• Click Clear All if you want to remove all redactions and start over.

Step 7 — Apply the redactions (this is the “finalize” step)

• Go to the Apply Redaction section on the right.
• Click the Apply redaction button (it has a dropdown arrow).
• Choose one option:
  • Replace current document (overwrites the existing PDF)
  • Save as new document (keeps the original unchanged — this is what the video chooses)

Step 8 — Name the new redacted PDF

• If you pick Save as new document, a popup appears: Name redacted document.
• Enter a filename (the video uses something like: ... redacted.pdf)
• Click Done and wait while it saves.

Step 9 — Confirm the result

• You’ll see a success message like “Redacted copy created successfully.”
• The newly created PDF opens.
• Verify the sensitive text is now replaced with solid black blocks (true redaction).

Key idea to remember

Marking text ≠ redacting it.

• Highlight + Redact = adds it to the list (a “to-be-redacted” marker)
• Apply redaction = permanently generates the redacted PDF (final output)

Quick safety checks before sharing

• Open the new redacted file and confirm every intended area is blacked out.
• Make sure you share the redacted copy, not the original.
• If you’re unsure, keep your original file untouched and always use Save as new document.